Whatever you do, big or small, please let us know. We would love to share your efforts with the Histio Community, and on our Facebook Histio Champions page. Some families are running round between doctor visits or are stuck in hospital rooms. Sharing your efforts gives them hope and lets them know that someone out there is fighting for them.
Get Histio on the move!
Where and what can you do to get “Histio on the move”?
10k Runs:
BUPA London – https://www.london10000.co.uk
Abseil:
http://www.nationalabseilcentre.co.uk/
Climb a Mountain:
http://www.skylineoverseas.co.uk/
Cycling:
http://www.opencycling.com/
http://www.ukcyclingevents.co.uk/events/
http://www.bike-events.com/
Dirty Weekends:
http://www.ratracedirtyweekend.com/
http://www.toughmudder.co.uk
http://www.totalwarrior.co.uk/
Fun Runs:
http://www.bigfunrun.com/
http://uk.runordye.com/locations
Half Marathons:
http://www.halfmarathonlist.co.uk
Marathons:
http://www.marathonrunnersdiary.com
Miscellaneous:
http://www.charitychallenge.com/choose-your-challenge.html
Triathlons:
http://www.britishtriathlon.org/take-part/events/find-an-event
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You will need to have a think about a few practicalities to be sure your event will run smoothly.
What type of event should I organise?
There are a lots of tried and tested ways to fundraise in the community – you just need to find the right one for you. Check out some of the favourite ideas.
Is it a raffle or is it a lottery?
Holding a raffle? That is no problem, so long as the tickets are sold and drawn on the same day. If the tickets are sold before the day of the raffle then you will need to obtain a lottery licence from your local authority.
What is the best time to hold your event?
Choose a date that is best for you and your friends and colleagues and remember that you will need plenty of time to organise it (it might take longer than you think). Try to avoid competition by finding out when other events may be happening around that time.
Where is the best place to hold your event?
Choose a venue that is large enough and has all the amenities you will need. If you would like to sell alcohol or have live music, make sure it has the necessary licence. (find out more in our tip ‘Will it be alright on the night’).
What is the budget?
You might want to dive straight in with organising your event, but it is important to work out a simple budget at the very start of your planning. Include all the costs you expect to incur (promotion, equipment, etc.) and estimate how much money will come in (tickets, sponsorship, etc.).
Can you reduce your costs? Perhaps through donated goods and volunteers’ help? Might any local companies be interested in sponsoring your event or be willing to donate raffle prizes?
Set a review date before the event and donot forget to think about when things need to be paid.
Add the pizzazz
Stand out from the crowd with all the promotional materials and merchandise you need.
Make your own event posters and flyers
Download the Histio UK logo and make striking posters and flyers of your own.
If you are in need of any extra items, like T-shirts, balloons then contact the Office at Histio@HistioUK.org
The bigger the better!
Tell as many people as possible about your plans? You can get in touch with your friends, colleagues, the press and your local community, tell the Facebook page ‘Histio Champions’
Get social
A great way to get the word out there is via social networking websites such as Facebook and Twitter. Set up your own social media page for your event. Why not get the conversation going by holding competitions, or offering special deals for your followers? You can also use social media to keep people posted, share photos of your progress and generally boost the excitement about your event.
Help local media to tell your story
Promote your fundraising activity through local media. You could get in touch with newsdesks at local newspapers or try to get the local radio and television stations interested in your event. You could invite the local press to attend your event on the day – send an invitation at least two weeks in advance and do not forget an invitation for one of their photographers to come along.
After the Event
Write your own Press Release and send the local newspapers local radio and television stations the story of the event and a jpeg version of one or two photos.
Spread the word at work, school and among your friends
Use your contact lists and email contacts and internal websites, newsletters or noticeboards. Your friends, colleagues and employers will often be keen to hear your news, see pictures and follow your progress.
Good luck and we wish you lots of great coverage for your events.
How to Bank your money
Please have a look at the Keep it safe and legal section to make sure your event runs as smoothly as possible. Then, once all the hard work is done, all you need to do is pay in the money using one of the following methods:
Online
To make your donation go as far as it can, the best way to donate to Histio UK is to simply pay any cash into a bank account and then make an online donation. Click here You can also set up an online sponsorship page with JustGiving or Virgin Money Giving, and we will receive all of your money directly from there.
By bank transfer
We can also send out our bank details and a unique reference number for you to make your donation by BACS transfer. All we need to know is your full address and as much detail as possible about how the money has been raised.
By paying-in-slip
Alternatively, we can send you out a paying-in-slip which you can use to deposit both cash and cheques at any HSBC. Again, all we need to know is your full address and as much detail as possible about how the money has been raised.
By post
If you have sponsorship forms, Gift Aid forms or cheques that you wish to send to us, please telephone or email for the correct postal address.
Whichever way you choose, we will send out a thank you to you over email or in the post. But if you would prefer not to receive one, let us know and we will save our postage stamps for next time.
Will it be alright on the night?
Try to think of all possible scenarios, and you will be ready to enjoy your event, whatever happens.
Before any event
• Equipment – What do you need? Write a list so you do not forget anything.
• Helpers – How many do you need? Remember to ask them in plenty of time
• Contingency plans – What if it rains? Do you have a Plan B? Are there extra resources or emergency cash available on the day? Don’t be afraid of cancelling or postponing an event if necessary.
On the day
Do you have a checklist of all the things you need to do so you do not forget anything. Double check your equipment, brief your volunteers and arrange some refreshments. Decorate the event venue with posters and balloons and display any merchandise you have.
If possible, announce the anticipated amount to be raised from the event, reminding everyone why the money is being raised and say a big ‘Thank you’.
After the event
Do not forget to thank everyone who helped out on the day. Then count up the money raised and send it, bank it or donate it. Do not forget to declare Gift Aid when possible and help your contribution grow.
Help ensure that we can continue to bring you this vital informational material, make a donation today
A: Aerobics Workout, All Our Yesterdays, Air Walk, Are you ready for Awareness Month September, Auction.
B: Balloon Race, Barbecue, Beard Shave, Bring and Buy Sale, Book Sale, Bad Taste Day (wear something gauche), Bath in Beans, Big Bucket Day.
C: Car Wash, Car Boot Sale, Cheese and Wine Party, Coffee Morning, Cricket Tournament, Camping, Charity Auction.
D: Dress up or Dress down day, Darts Competition, Disco, Dinner Party, Dine in for Two.
E: Easter Egg Hunt, Egg & Spoon Race, Egomania Day.
F: Family Fun Day, Football Tournament, Fuel the Cure.
G: Golf Day, Garden Party, Go Sober, Go without, Gym.
H: Head-shave, Hair disaster Day. Histio Hatters – Is an annual event held during Histio Awareness Month of September or you may hold your own Histio Hatters day at any time!
I: Inspire your self-day or be inspired! International Day – contact friend and collegues overseas.
J: Jumble Sale, Juggle, Jym!! Just do it!
K: Klimb! Kilimanjaro! Keep Quiet Day! Kamping!!
L: Lunch Celebrations : Anything on Toast! Cheesy eh! Ladies Who do not Lunch! Laughing Day,
M: Mexican night- sombreros chilli and tequila (in moderation) of course, Mid Morning Snack, Mums Meet,
N: Nights in by the telly with friends, Nominate a friend, Nominate a Histio Champion.
O: Office photo caption completion, Open your garden.
p: Pop Star Party hold one on: Pancake Day, Valentine’s Day, Picnic In the Park,
Q: Quiz Night, Quit Day, Quiet Day,
R: Raffle, Rugby tournament, Retiring collection – (If you are retiring and feeling generous you could request that a donation is made to Histio UK in lieu of a leaving gift)
Recycling: http://www.recycle4charity.co.uk/Home Or http://www.terracycle.co.uk/en-UK/Terra Or http://www.fundraisingstamps.com/
S: Show Time – This is an annual UK wide fundrasing event where everyone of any age can show off their talents.
It is easy and fun to take part in what ever your talent:
Act, Cook, Dance, play an Instrument, Recite Poetry, Sing, Jest or Juggle.
The Floor is yours!!
Sponsored walk, cycle, run, swim, head shave, Shopping evening, Speaker WHEN Spoken to Day, Skydiving, Shush day.
T: Teddy Bear’s Picnic, Tango Night, Tea and Toast Day, Tea @Three, The big Buzz (shave it off), Tell Jokes.
U: Under the duvet day a, OR Sponsored Sleep over.
V: VE Day a 40’s Theme Night. Variety show (You know that your pupils are talented, so why not let them share that with the world? As part of the school day or after school with parents, this is a fun way to build pupils’ confidence while raising funds.) Volunteering.
W: Wear Blue for Histio, Who dunnit nite!, Walk the Walk.
X: Xtreme Sports! X-Factor singing competition, Xmas card recycling
Y: Yoyo & Hula Hoop day, Yoddle, Yahoo it.
Z: Zzzzz’s you must be tired by now!
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I want to fundraise for HISTIO UK
How do I get involved?
We are very happy that you should want to fundraise for us. Your amazing efforts really will help us to make sure that our work continues. There are so many ways you can get involved – why not take a look at our events ideas for some inspiration?
Can I hold my own event for Histio UK?
Yes, if you are doing your own thing, be it LAZYING in a bath of beans, holding a quiz night or masterminding a charity auction, do not forget to post it on the Facebook Champions page.
Click here for more details
Of course. If you are looking for a pre arranged event such as a walk, a run or a cycling challenge, all you need to do is head to the specific events page for that category.
Click here for more details
How will you use the funds I have raised?
Your money will help us to provide a variety of information services and fund vital research into seeking a cure for Histiocytosis.
Help ensure that we can continue to bring you this vital informational material, make a donation today
Make sure your event Measures up!
Do not let anything stand in the way of your event being a huge success. Take a bit of time to have a look through some of these practical things to consider.
Health and safety and risk assessment
Follow the professional advice of equipment manufacturers and staff supervising any facilities. Events need to be adequately risk-assessed to find, reduce and control the risk to all those taking part and members of the public who may be attending.
HistiocytosisUK cannot accept liability for any loss, damage or injury suffered by yourself or anyone else as a result of taking part in a fundraising event organised in aid of Histiocytosis UK.
Some useful information on organising your own event can be found at the Institute of Fundraising.
For guidance on how to run an event safely go to the Health and Safety Executive at http://www.hse.gov.uk/event-safety/running.htm
Food hygiene
This is vitally important. Please take great care when handling food and work to basic rules for safe preparation, storage, display and cooking. The Food Standards Agency. Produces a number of booklets.
1. Food Standards Agency – I’m a volunteer that sells food at …… I’m a volunteer that sells food at charity events. Do I need a food hygiene certificate? No. Food hygiene certificates are not a legal requirement. http://food.gov.uk/business-industry/caterers/food-hygiene/charity-community-groups/
Data protection
Make sure any electronic or paper record you keep about people involved in a fundraising event complies with the Data Protection Act. As a rule of thumb, don’t keep information about people any longer than you have to, and don’t share information or data about someone without their permission. More information can be found at the Information Commissioner’s Office.
http://ico.org.uk/
Insurance
By organising your own fundraising event in aid of Histiocytosis UK, you are responsible for taking adequate steps to make sure that the event poses no risk to others. Check that any buildings or equipment that you hire are covered. Insurance is often included in the hire fee but not always.
You may need to consider arranging public liability cover for some events, which will protect you against claims made by third parties for injury or property damage as a result of negligence. In most cases, for public and/or hazardous events, you may need public liability cover in place. For private events this may not be necessary.
Alcohol and public entertainment license.
If your event involves the sale of alcohol and/or live or recorded music, dancing, showing of a film or performance of a play, an indoor sporting event (including a boxing or wrestling match), or any entertainment of a similar nature, you may need a licence. Speak with your local authority, the police and other relevant parties as necessary.
Collections
Public collections take place in a public space. Public collections are governed by strict legal requirements and must be licensed by the Local Authority. Some popular premises for public collections, such as supermarkets, train stations, etc. may require you to arrange public liability insurance. It is worth checking with your location contact beforehand.
Private collections take place on private premises and do not need the permission of the local authority. If you are organising a private collection you only need the permission of the owner of the premises.
Raffles, lotteries and prize draws
There are strict legal requirements about the organisation of raffles, lotteries and prize draws. More information about these rules can be found at the Gambling Commission.
Help ensure that we can continue to bring you this vital informational material, make a donation today